Lettings Coordinator

Pear Recruitment - Lettings Coordinator - Weybridge

Salary - Up to £30,000 (Depending on experience)

Monday to Friday - 9am - 6pm Can be flexible with hours or school hours

Embark on a dynamic role within the property sector as a Lettings Coordinator, positioned in the charming location of Weybridge. This important position beckons a professional eager to enhance their career within a prestigious agency known for its integrity, exceptional service standards, and outstanding communication.

As the support of a bustling team, the chosen candidate will play an essential role in maintaining the smooth operation of the lettings process. Prior experience in a letting’s environment is essential, individuals with a background in renewals or tenancy progression will be preferred, but this experience is not essential for this role.

Our client seeks an individual whose professionalism shines both in actions and appearance, with a gift for articulation that sets them apart. A positive outlook and a willingness to embrace the challenges of a demanding yet rewarding environment are key to thriving in this role.

*Recommend a friend* - Do you know someone looking for a position? If you recommend them to us, we have a fantastic referral fee to offer! Please contact us for more information.

Tenancy Progression

• Setting up tenancy files and liaising between landlords and tenants.
• Sending out offer letters.
• Referencing applicants via Canopy.
• Undertaking ID checks, Right to Rent checks and anti-money laundering (AML) checks.
• Drawing up tenancy Agreements, invoices and other supporting tenancy documents and sending these out via DocuSign.
• Drawing invoices and other supporting tenancy documents.
• Checking of compliance documents and safety Certificates and ensuring these are saved to our system.
• Arranging Gas Safety Checks, EICRs, Energy Performance Certificates (EPCs).
• Liaising with inventory clerks to book check in appointments.
• Liaising with cleaners to book professional cleans.
• Updating VT OpenView system and office spreadsheets.

Renewals

• Liaising between landlords and tenants to negotiate renewal terms.
• Drawing up renewal documents and sending these out via DocuSign.
• Checking of compliance documents such as ID, Right to Rent, Anti Money Laundering documentation, and safety Certificates.
• Updating our system and office spreadsheets.

Ad-Hoc

• Other ad hoc office administrative duties to include:
• Keeping the weekly available property list updated.
• Drawing up other legal tenancy documents such as deed of surrender, change of payment date memorandums, addendums, early release terms.
• Serving of leal notices.
• Drawing up and sending out T&Cs and Agency Terms via DocuSign.
• Adding properties to VT OpenView system.
• Ordering professional photographs and floorplans.
• Checking the Key Log.
• Occasional help with viewings.

If you are interested in this Lettings Coordinator role and would like to know more, please email your CV or telephone us on a strictly private and confidential basis for an informal discussion.

Due to the number of responses we receive to our advertisements we are unfortunately unable to respond individually to each applicant. If you do not hear from us within 7 days, you may assume you have not been selected this time - but please apply for anything you feel you are suitable for and thank you for your interest in PEAR Recruitment.

Confidentiality - All communication with us is treated with the upmost confidentiality and you will always be advised if your CV is being submitted to a client.