Office Administrator

Page Group are hiring a Office Administrator role for a medium sized law firm based in Cardiff City Centre. The role involves providing comprehensive administrative support to ensure efficient operation of the office.

Client Details

Company Overview:

* Fast-growing law firm - currently sitting at 50 headcount with plans to double headcount in the next 18-24 months.

* Primarily specialising in family law and employment law.

* Average staff tenure 6 years length of service

* Based in Cardiff City Centre

Description

* Assist in managing the firm's day-to-day operations, including office management, facilities, and administrative functions.

* Complete day-to-day client administration tasks, such as data entry, raising practice invoices and setting up/amending client Direct Debits, etc.

* Support with the onboarding of new clients and disengagement of existing clients.

* Book in and assign new work to relevant team members.

* Oversee the return of client documentation through the record returns process.

* Administer the practice tax investigation insurance service.

* Ensure the efficient operation of office systems and equipment, including phones, printers, and computers.

* Coordinate the maintenance of office supplies, including ordering and stocking supplies as needed.

* Act as the first point of contact for clients, colleagues, and suppliers, providing efficient and professional service.

* Manage the practice's email inbox and distribute incoming mail to the relevant team members.

* Prepare and maintain accurate records and reports, ensuring they are up-to-date and appropriately filed.

* Assisting with the coordination of training programs and professional development activities.

* Maintaining the firm's document management system and intranet

* Supporting the implementation and maintenance of practice management systems.

* Updating the firm's social media accounts.

* Cover reception duties as required, including greeting clients, managing incoming calls, and directing inquiries to the appropriate team members.

* Provide high-level administrative support to the executives, managing their diaries and coordinating meetings.

* Perform any other duties as assigned by the leadership team.

Profile

A successful Office Administrator should have:

• A professional services background(legal industry or financial services)
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

Job Offer

• An estimated salary range between £23,000 and £27,500 per annum.
• 25 Days AL+ Bank
• 6% employer pension
• Opportunities for professional development.
• Free on site parking
• Hybrid working

This is a fantastic opportunity for an Office Administrator to join a professional environment in the legal industry, in the heart of Cardiff. Please apply today!