Office Coordinator

Nicholas Howard are delighted to be recruiting for an Office Coordinator to join a growing Financial Services client based in Sheffield. Operating in a dynamic, fast paced environment, this is an exciting opportunity to take specific responsibility for the office environment as well as providing business and event support services.

The primary responsibility is to support and facilitate the business to provide a friendly, welcoming environment for both colleagues and visitors. It is also to ensure business support services are provided in an efficient and effective
manner providing good value for money. You will have excellent interpersonal skills, great attention to detail, and a desire to deliver the best possible experience!

Core responsibilities:

Event Coordination:
? To assist with the planning and preparation for internal and external
business events
? Deliver intranet engagement communication to staff
? To represent the company when appropriate at events

Office Management:
? Liaise with Building Management on facilities and visitor matters
? Visitor coordination - booking in, welcoming and providing refreshments
? Health & Safety coordination - covering risk assessments, fire safety and
first aid
? Document management - ensuring physical documents stored in the
office are well organised, classified and destroyed as required
Supplier Management:
? Ensure an efficient and cost effective office supply management chain is
maintained
? Coordinate purchase orders and invoices using financial systems to ensure
the maintenance of good supplier relations
? To represent the company in all communications and meetings

Operational Support:
? Assist with regular operational reporting tasks
? Provide telephone support for the business
? Electronic file management
? New employee support

Skills & Requirements
? Ability to demonstrate professional qualities at all times
? Ability to communicate effectively with all levels of the organisation and
third parties
? Excellent written and verbal communication skills
? Highly organised and able to work to deadlines
? Excellent attention to detail
? Flexible approach to work and happy to help when the business needs
arise
? Excellent G-Suite skills (or MS Office, Word, Excel and Outlook equivalent)
? Working in line with Company and legislative requirements in Health, Safety & Welfare for both self and others

Please apply with CV in the first instance.