Office Manager (inc. Health and Safety legislation)

Our Client, an international IT/Telecom service providers throughout the world, is currently recruiting an Office Manager to join their professional and friendly team.

The job holder is to create a professional and efficient reception area and assist in the smooth running of the HR department, also to manage and run the office efficiently and effectively, providing a 'serviced office' to the company and its group companies.

Responsibilities:

• Provide 'serviced office' facilities to all staff and visitors, such as addressing any building issues, seeing to guests, arranging drinks for staff and visitors attending meetings
• Take full responsibility for Risk Assessments for Health & Safety and Fire Risk, including working, resolving remedials associated with this work and audits and lead Fire Warden
• Answer switchboard; Arrange courier services; Train new staff on reception duties, Induction of new staff on business trips, absence etc
• Maintain the holiday/sick files and absence management
• Supply CFO with annual figure work connected to holiday sick file.
• Deal with incoming posts, take outgoing posts to the collection point and receive inward goods
• Manage the Access List for the office, for both staff and customers
• Monitor and maintain a register of archive boxes and arrange disposal when necessary
• In charge of security cards - monitor and carry out a monthly audit, keep a log book and manage Annual Audit.
• Monitor and maintain general office equipment such as a register of archive boxes, franking machine, printers, copiers and stationery and kitchen goods.
• Manage office cleaning and commercial contracts, also report and monitor maintenance problems with building facilities, test alarms on security doors and aircon system
• Business travel and hotel bookings for staff and visitors
• Keep a comprehensive logbook of monthly and annual Compliance maintenance required by law and by Landlords.
• Ad hoc requests from your line manager

Requirements:

• Health and Safety legislation including Fire Safety regulations.
• Commercial contracts understanding and proved record of managing them
• Conscientious, dedicated worker with strong sense of responsibility
• Basic understanding of Data Protection legislation (GDPR)
• Very professional attitude with a willingness to go that extra mile
• Flexibility to attend extra early mornings for maintenance & willing to put in extra time whenever necessary
• Works well under pressure and maintains a pleasant personality and helpful manner at all times
• Ability to meet deadlines at short notice, even when busy with other projects
• Excellent communication skills and high integrity
• Reliable, honest and trustworthy

Conditions:

• Salary - £35,000 per annum
• Location - City (office base only)
• Working hour - Monday to Friday, 35 hours per week
• Other competitive benefits such as travel expense (within London), pension, medical plan available

For more details, please contact us immediately!

*** Access Appointments Consultancy Ltd is a recruitment agency based in London. Please note that we’re

individual CVs. We can only consider candidates who are eligible to work in Europe and are able to provide relevant supporting documentation such as passport/visas when required. Thank you for your time and cooperation***