Office Manager

Company Description

Green Façades Ltd, is an accredited main contractor, based in London, the South East and Liverpool with over 19 years of experience in the construction industry. Green Façades offers complete building envelope solutions in providing design, supply and installation services. We aim is to provide cost effective, high quality external façade solutions for commercial construction projects, with insurance and guarantees provided. We specialise in all aspects of external façade application and offer design solutions, including CAD drawings and 3D modelling, which are backed by PI insurance.

Why work for us?

• Opportunities for career advancement and professional development.
• Comprehensive benefits package.
• Performance related bonus.
• 28 days holiday
• Collaborative work environment with a focus on teamwork and innovation.

Role Description

We are seeking a highly organised and efficient Office Manager to join our team in London. As the backbone of our office, you will play a pivotal role in ensuring the smooth day-to-day operations and providing administrative support to our construction projects and staff.

The duties would involve:

• Oversee all aspects of office administration, including managing supplies, equipment, and maintaining a professional and organized work environment.
• Handle human resource functions such as recruitment, onboarding, employee benefits, and ensuring compliance with employment regulations.
• Prepare and maintain project documentation, contracts, newsletters.
• Schedule appointments, meetings, and travel arrangements for the construction team.
• Act as the primary point of contact for the company, professionally handling phone calls, inquiries, and visitors.
• Be in charge of scheduling and hosting office events, including team building activities, social gatherings, and client meetings. This will involve securing venues, catering, decorations, and ensuring all events run smoothly.
• Arrange for staff training and development opportunities, researching and identifying relevant courses, programs, or workshops. Coordinate with vendors and trainers, manage logistics, and ensure staff attendance and participation in training programs

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may be expected to perform within the scope of their role.

Qualifications:

• Minimum of 3 years’ experience in a similar role, preferably within the construction industry.
• Excellent organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and construction-specific software a plus.
• Strong communication, interpersonal, and customer service skills.
• Ability to work independently and take initiative.
• Meticulous attention to detail and accuracy.
• Experience and knowledge of construction environment would be an added advantage.