Office Manager

 My Client in Bradley Stoke are recruiting for an Office Manager / EA / Business Support Manager to join their team. This is an office based role with great benefits and free parking.

MAIN AREAS OF RESPONSIBILITY

? To provide executive support to the Managing Director across a wide and varied range

of business and administrative tasks.

? To be responsible for the upkeep of the office premises and to manage office suppliers

and contractors.

? To provide administrative support across Departments.

DUTIES

• Provide high-level administrative support to the Managing Director.

• Be conversant with the Company’s portfolio of solutions and services.

• Manage the general day-to-day running of the office to include kitchen stock and

stationery ordering.

• Manage office suppliers and contractors to ensure the Company is achieving value for

money in every area. This includes assessing the quality and cost effectiveness of each

supplier well in advance of each contract renewal date and getting at least three

comparative quotes.

• Be responsible for the office security (alarm and fire) systems and be one of the Fire

Marshals.

• Be the first point of contact for meeting and greeting visitors, clients and suppliers,

whether by phone or in person, exuding an air of professionalism and courtesy at all

times. This includes screening phone calls, enquiries and requests and handling them

as appropriate.

• Organise Company work events including the annual Communications meeting and

also work social events so as to nurture strong team building and a dynamic office

environment.

• Assist in ensuring the Company achieves and maintains all relevant qualifications and

accreditations, including but not limited to all Health and Safety (C.H.A.S.) and ISO

certifications.

• In conjunction with the above, complete a formal quarterly Health and Safety check

throughout the office building.

• Maintain a record of staff training, staff accreditations and staff security clearances

across all Departments.

• Support and promote the Company’s commitment to carbon reduction establishing the

most efficient methods to reduce energy consumption, including the recycling of Waste

Electrical and Electronic Equipment (WEEE).

• Book flights, transport, hotels and couriers for engineers and staff needing to attend

client sites. A spreadsheet record is kept of all bookings.

• Attend the weekly Projects Meeting and the quarterly Engineers Meeting and take

minutes which are then distributed to the Head of Projects and to the Managing Director

on the same day.

• Assist the Projects team by creating a project folder on the server, for each new project,

and then adding the sales proposal and the client purchase order into said folder.

• Assist the Projects team by updating the Project Tracker on and as needs basis.

• Process engineer credit card records and receipts of Company purchases for the Finance

Department.

• Maintain on a daily basis an up-to-date record of all activities and contact with clients

and suppliers through the Company’s CRM database.

• Support the Managing Director in any other tasks to facilitate effective operational

processes