Office Manager

An exciting opportunity for an experienced Office Manager to join a successful international consultancy firm who, due to growth have created a new role within the business. This role will oversee and lead the administrative support functions and ensure the smooth and efficient running of the business. This role would be an ideal fit for an office oracle, as character and willingness to support others is a key part of this position.

Reference no: HT15319

Office Manager - About The Role

This position will be reporting into the Managing Director of this growing enterprise. This client boasts an enviable reputation in their market sector. This Managing Director is looking for an individual that can offer the business an array of skills including office upkeep, human resources and administration. You will be working alongside and supporting multiple teams including marketing, finance and managerial support teams. The office possesses heavy foot traffic of high importance individuals and will be your responsibility to greet and accommodate them. This also includes ensuring all meeting rooms are presentable and ready for use.

This role is predominantly split into two halves, Office Manager and HR Administration.

Office Manager duties include but are not limited to:

• Day to day running of the office, manage the office supplies, utilities, and cleaners
• Take responsibility for maintaining an organised and tidy office space
• Ensure Health & Safety guidelines are adhered to
• Ensure all compliance is maintained
• Perform the roles of Fire Marshall & First Aider, ensuring training is in date, drills are run as required by H&S compliance
• Mange all general office suppliers (security, maintenance etc.) in liaison with landlord
• Manage incoming and outgoing deliveries
• Arrange IT equipment, PPE and onboarding protocol for new starters
• Maintain office equipment contracts; research alternative suppliers prior to contract renewal; be the point of contact for issues relating to office equipment
• Arrange meetings and control meeting room booking; develop a booking system
• Meet and greet visitors/provide reception function
• Maintain contact lists and project directories
• Control hot desking rota as needed
• Manage travel and expenses
• Project administration

HR Administration duties include but are not limited to:

• Ensuring that employee personnel files and other employee records are complete and up to date
• Drafting and issuing offers and contracts of employment in liaison with the relevant line manager and the Director
• Carrying out the administrative briefings and organising the arrangements for all new starters, including benefits
• Managing the administration of holiday and other absence records
• Ensuring that all reviews (including probation, quarterly and exit) are completed and documented in a timely fashion
• Becoming the first point of contact for HR queries
• Maintain up to date HR processes and procedures
• Provide HR advice to employees and Directors
• Work with Directors to produce recruitment material
• Own the onboarding and induction of new starters
• Identify and support with any training and development requirements within the business through the internal academy
• Support Directors with disciplinary and grievance matters
• Support Directors with performance management
• Review and enhance our employee engagement
• Develop a program to recognise and retain talent

The successful Office Manager will have:

• Previous Office Manager experience is essential
• Experience of managing the process to gain/renew ISO 9001, 14001 and 45001 accreditations
• Ability to stay calm under pressure, exercise judgement, and see beyond the day-to-day to anticipate changing needs
• Able to work autonomously, as well as within a team, and make decisions as needed, take initiative
• Highly organised and detail-orientated
• Proficiency with Microsoft 365 and video conferencing tools
• Experience of organising events is preferable
• Creative, flexible, and innovative team player
• Professional attitude
• Strong verbal and written communication skills
• Able to work full time, 40 hours per week, in an office based role

Office Manager - Benefits

• Parking on site
• 27 days holiday
• Pension scheme
• Optional salary sacrifice scheme (similar to Perkbox)
• Regular office socials
• Private medical care

Howett Thorpe are acting as a recruitment agency in relation to this role and comply with all relevant UK legislation and do not discriminate on any protected characteristics. Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days, please assume that you have not been successful.

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