Operations Manager

An established education facility has a new opening for an Operations Manager. The Operations Manager role involves responsibility for monitoring and coordinating of facilities contracts, coordinating the use of the site and buildings, acting as transport, lettings and health and safety manager, and ensuring that all trips and visits are conducted in a safe manner.

• Salary: Up to £40,000
• 35 hours - 52 weeks a year
• Office based

Operations Manager responsibilities:

• Ensuring that all Health and Safety policies, procedures, rules, and regulations are adhered to and are regularly reviewed
• Arranging safety inspections, dealing with risk assessments, and ensuring that working procedures are managed
• Establishing a structured programme of health and safety training throughout the facility
• Managing and maintaining systems for effective monitoring, measuring, and reporting of health and safety issues to the Senior Team and Governors
• Leading the team of first aiders and responsibility for accident reporting
• Monitoring the delivery of the facilities management contract to ensure a high standard of compliance
• Ensuring that all failures and issues are promptly reported to the helpdesk, and monitoring resolution within the contractual requirements
• Proactively and regularly inspecting buildings and grounds, liaising with contractors over any issues and planned works
• Liaising with all PFI stakeholders and the local authority representative to ensure smooth running of the PFI contract
• Recording all bookings and planned out of hours using the in-house calendar
• Acting as the Educational Visits Co-ordinator and undergoing necessary training
• Managing an efficient approvals system for all school trips which ensures that trips are properly planned and scheduled, budgets are approved, and relevant permissions have been sought
• Implementing an in-house letting facility and responsibility for managing lettings, ensuring a balance is made between the needs of the facility and lettings
• Developing and managing a booking system ensuring staff and contractors are aware of bookings
• Planning and overseeing all logistical arrangements in conjunction with key staff and the FM manager
• Promoting the facility, negotiating prices, and closing business
• Creating, updating, and maintaining a lettings page on the website
• Providing income projections for all facilities
• Liaising with the Finance Team to ensure regular billing for lettings income and resolving credit control issues as required
• Arrange insurance and MOTs for transport
• Keeping driver administration up to date regarding licence checks, training, and insurance
• Effectively managing the transport booking system

Operations Manager skills/competencies:

• Previous experience in a similar role desirable
• Strong IT proficiency including Microsoft Office programs
• Excellent organisational and communication skills

Apply today!