Part-Time Administrator - Kingston

Part-Time Business Support Administrator

• 20 hours a week either over 3 or 4 days
• Flexible start time 9/9.30am
• 6 week assignment
• £14/£15 per hour plus holiday pay.
• Fully office based

Main Responsibilities:

• To provide support to the Finance Director and Chief Executive to ensure the smooth running of Corporate services (Finance, HR, IT, Marketing etc)
• To ensure that administrative processes are smooth, effective and completed on a timely basis
• To warmly welcome visitors to the organisation
• To monitor and manage the inboxes, forwarding on messages and highlighting issues as appropriate
• To provide telephone cover to the main phone line, passing on messages as appropriate
• To work with others to ensure that documentation is electronically filed and archived appropriately to ensure a paperless office

Finance:

• To prepare and send sales invoices in liaison with Service Managers, chasing for payment as appropriate in discussion with the Finance Director
• To record donations received along with relevant gift aid information
• To upload remittances from funders in to the accounting system (Xero) as required
• To review remittances and raise queries with service managers where errors or omissions are identified
• To process purchase invoices, expenses and other costs, ensuring appropriate approvals have been given, and prepare fortnightly payment runs in discussion with the Finance Director
• To reconcile the Charge card and Equals card balances monthly, ensuring that receipts are provided to back up expenditure
• To assist the Finance Director in preparing the monthly payroll

HR and staff onboarding:

• To organise training, venues and catering as requested by Service Managers for staff across the organisation
• To ensure that stationery and supplies for events/training are available as required
• To maintain employee records through the HR database
• To support managers to maintain training records for staff via our HR database and/or appropriate internal systems To ensure that DBS checks are carried out for relevant staff
• To prepare staff ID passes as needed

Desirable to have previously experience using Xero.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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