Part-Time Archivist
Law Staff Limited
Part-Time Archivist
2 days ago by Law Staff Limited
Position Title: Part-Time Archivist (Job Share)
Location: Luton
Salary: £20,000-£25,000 Pro Rata
Reference: BH- 37159
Work Type: Part-Time (20 hours per week)
Due to the high volume of applications and the nature of the role, only successful applicants will be contacted. Thank you for your understanding.
About The Firm:
My client is a leading regional multi-services law firm offering legal advice across both commercial and private client sectors. Their client base ranges from individuals, sole traders, SMEs, national and international businesses to multinational corporations.
With around 120 staff across two offices. The firm takes pride in fostering a diverse and inclusive environment. They are committed to supporting employees’ growth, providing opportunities for professional development, and promoting a healthy work-life balance.
Position Overview:
An opportunity has arisen for a Part-Time Archivist (Job Share) to join the team. This role will be responsible for managing the archiving process, ensuring compliance checks, and maintaining accurate database records in relation to file storage and retrieval.
Key Responsibilities:
• Ensuring all files sent for closure undergo relevant compliance checks and protocols.
• Updating databases and client management systems to reflect closed/reopened matters and file storage status.
• Liaising with storage partners regarding file collection and delivery.
• Managing and recording all file retrievals and coordinating with the relevant storage partner.
• Reopening files when instructed and monitoring their status until appropriately reclosed.
• Liaising with the Accounts Department on ledger balances and reopened files.
• Managing the Deed Database and handling client requests for Wills and Deeds.
• Collaborating on file destruction requirements according to firm procedures.
• Maintaining confidentiality and data protection standards at all times.
• Performing any other duties as reasonably required.
Requirements:
• Experience in archiving within a law firm is beneficial.
• Strong IT skills, particularly with Excel and case management systems.
• Understanding of the legal environment, particularly client matter lifecycle processes.
• Awareness of Lexcel standards and risk/confidentiality considerations.
• Excellent time management and the ability to adapt to changing priorities.
• Strong attention to detail and ability to work independently and as part of a team.
• Manual handling skills, as the role involves lifting boxes and heavy files.
• Strong interpersonal skills, with a courteous and service-orientated approach.
The Benefits & How to Apply:
• Competitive salary.
• Staff introduction bonus.
• 25 days holiday.
• Auto-enrolment salary sacrifice pension scheme.
• Death in service benefit.
• Cycle to work scheme.
• Long service awards.
• Cash health plan (offered from time to time).
• Enhanced sick pay.
• Free eye tests and paid flu vaccinations.
• Discounted legal advice across departments.
• Opportunities to participate in charitable events.
Apply in the strictest of confidence online
Contact Person: Shabir Jiza
Contact Email:
Contact Phone:
IMPORTANT: PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED.
In accordance with [The Conduct of Employment Agencies and Employment Businesses Regulations 2003, Regulation 19](https://uksi/2003/3319/regulation/19/made)
Location: Luton
Salary: £20,000-£25,000 Pro Rata
Reference: BH- 37159
Work Type: Part-Time (20 hours per week)
Due to the high volume of applications and the nature of the role, only successful applicants will be contacted. Thank you for your understanding.
About The Firm:
My client is a leading regional multi-services law firm offering legal advice across both commercial and private client sectors. Their client base ranges from individuals, sole traders, SMEs, national and international businesses to multinational corporations.
With around 120 staff across two offices. The firm takes pride in fostering a diverse and inclusive environment. They are committed to supporting employees’ growth, providing opportunities for professional development, and promoting a healthy work-life balance.
Position Overview:
An opportunity has arisen for a Part-Time Archivist (Job Share) to join the team. This role will be responsible for managing the archiving process, ensuring compliance checks, and maintaining accurate database records in relation to file storage and retrieval.
Key Responsibilities:
• Ensuring all files sent for closure undergo relevant compliance checks and protocols.
• Updating databases and client management systems to reflect closed/reopened matters and file storage status.
• Liaising with storage partners regarding file collection and delivery.
• Managing and recording all file retrievals and coordinating with the relevant storage partner.
• Reopening files when instructed and monitoring their status until appropriately reclosed.
• Liaising with the Accounts Department on ledger balances and reopened files.
• Managing the Deed Database and handling client requests for Wills and Deeds.
• Collaborating on file destruction requirements according to firm procedures.
• Maintaining confidentiality and data protection standards at all times.
• Performing any other duties as reasonably required.
Requirements:
• Experience in archiving within a law firm is beneficial.
• Strong IT skills, particularly with Excel and case management systems.
• Understanding of the legal environment, particularly client matter lifecycle processes.
• Awareness of Lexcel standards and risk/confidentiality considerations.
• Excellent time management and the ability to adapt to changing priorities.
• Strong attention to detail and ability to work independently and as part of a team.
• Manual handling skills, as the role involves lifting boxes and heavy files.
• Strong interpersonal skills, with a courteous and service-orientated approach.
The Benefits & How to Apply:
• Competitive salary.
• Staff introduction bonus.
• 25 days holiday.
• Auto-enrolment salary sacrifice pension scheme.
• Death in service benefit.
• Cycle to work scheme.
• Long service awards.
• Cash health plan (offered from time to time).
• Enhanced sick pay.
• Free eye tests and paid flu vaccinations.
• Discounted legal advice across departments.
• Opportunities to participate in charitable events.
Apply in the strictest of confidence online
Contact Person: Shabir Jiza
Contact Email:
Contact Phone:
IMPORTANT: PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED.
In accordance with [The Conduct of Employment Agencies and Employment Businesses Regulations 2003, Regulation 19](https://uksi/2003/3319/regulation/19/made)
Skills
- Experience in archiving, IT skills, Excel, case management systems, client matter opening and closing processes, Lexcel standards, confidentiality, di
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