Part-Time Executive Assistant / PA to Electoral Services

• Salary £15-17  per hour
• Location: Hybrid working /  Norwich, City Hall
• Job Type: Part time 3-4 days a week Temporary for 3 to 6 months

We are seeking an Executive Assistant to help exclusively with the admin side of the Labour Group at the Council.   This role requires a highly organised individual with a proven track record of supporting executive-level management, ideally within local government. This is a part-time Hybrid role working 3-4 days a week. You will have the capability to manage and support new team members.

This is not a political role, it is purely to provide support with administration and coordination,

• Provide high-level administrative support to the admin team that supports the 3 electoral wards including 19 Labour councillors including managing schedules, correspondence, and travel arrangements.

• Assisting with expenses claims

• Undertaking basic research tasks – e.g. obtaining past papers / reports / previous responses to questions.

• Agenda preparation for group meetings (two upcoming dates in July). An agenda template will be circulated in due course. (Just a note that any requests from group members for agenda items will need to be cleared by the Leader)
• Prepare and edit communications, presentations, and other documents.
• File and retrieve documents and reference materials.
• Conduct research, assemble data, and prepare papers for consideration and presentation.
• Arrange and coordinate meetings and events.
• Record, transcribe, and distribute minutes of meetings.
• Monitor, respond to, and distribute incoming communications.
• Liaise with internal staff at all levels.
• Interact with external clients and stakeholders.
• Review operating practices and implement improvements where necessary.
• Supervise and train new team members, providing guidance and support.

• Extensive experience in an Executive Assistant / Senior PA role supporting senior-level executives.
• Desirable background in local government.
• Experience in managing and supporting a team.
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office and administrative software.
• Ability to work independently and handle confidential information with discretion.
• Flexible and adaptable to changing workloads.