Personal Assistant - Greater London Authority

• Location: Union Street, SE1 0LL
• Job Type: Full-time, Temporary

The Greater London Authority are looking to recruit a Personal Assistant to provide comprehensive secretarial, administrative, and research support services to the Assistant Director/Mayoral Advisor. The role is pivotal in ensuring the effectiveness of their work within the Communities & Intelligence / Health, Education & Youth directorate.

• Manage the diary, monitor emails, and assist with prioritising the Assistant Director/Mayoral Advisor’s activities.
• Arrange meetings, collate agendas, distribute papers, and take minutes, ensuring the Assistant Director/Mayoral Advisor is well-prepared for all engagements.
• Act as the first point of contact, handling queries and drafting correspondence on behalf of the Assistant Director/Mayoral Advisor.
• Maintain key communication lines and relationships with senior managers, personal assistants, and other staff to support the Assistant Director/Mayoral Advisor.
• Stay informed about planned meetings and key developments relevant to the Unit.
• Provide administrative support to the team, including coordinating responses to the Mayor’s correspondence, raising purchase orders, and assisting with events.
• Escort guests to and from meetings and contribute to the development of effective communication and information systems.

• Proven experience providing high-level secretarial support to a senior manager.
• Proficiency in IT systems including MS Outlook and Excel.
• Excellent organisational skills with the ability to manage multiple tasks and priorities.
• Strong communication skills, both written and verbal.
• Ability to work flexibly and collaboratively in a multidisciplinary environment.

If this role of interest to you and you have the required skills and experience, then please click apply.