PERSONAL ASSISTANT TO CEO & FOUNDERS OF AWARD-WINNING GLOBAL BUSINESS

We are working with an award-winning global business to source an experienced Personal Assistant to support their two founders. This is an exciting opportunity for an experienced PA to join a highly established and successful business based 30-minute drive north west of Glasgow, Scotland. As a right-hand to both Founders, you will provide first-class support to ensure their working lives run smoothly at all times. A family business, you will also support the founders with their private lives, such as booking travel, events and general personal admin.

Offering a professional and driven yet relaxed and down-to-earth environment - you will join a welcoming, ambitious and hardworking team. You will be highly organised, have excellent attention to detail, be able to work with autonomy and be a self-starter.

Usual office hours are Monday to Friday 9am to 5pm - please note that this role does not offer hybrid working. In addition to the salary, there are excellent perks, including discretionary bonus and pension.

DUTIES TO INCLUDE:

Operational

• Compose & send out introduction and follow-up emails
• Compose general correspondence
• Full diary management
• Organising meetings
• Managing several mailboxes
• Dealing with both work and personal mail
• Sending out comms on behalf of CEO
• Meeting and greeting visitors/customers
• Ensuring smooth running of any visits
• Dealing with all bookings internal for meeting rooms
• Summaraising bank statement on a monthly basis
• Arranging travel, visas and accommodation where necessary for CEO and other staff
• Co-ordinating Christmas cards & gifts
• Arranging Christmas party

Office

• Ensuring the smooth running of the office
• Ensuring office has supplies at all times
• Making sure the office is clean & tidy
• Liaising with landlord on repair work and any office work required, or for office FOBS and keys
• Liaising with office contractors/suppliers as appropriate

Events

• Arranging events and dinners when required
• Making invites and maintaining an invite list
• Booking rooms etc
• Co-ordinating football matches, guests, travel

HR/Staff

• Arranging references for new members of staff
• Annual leave calculations
• Tracking of annual leave and out of office appointments etc
• Dealing with office tracker

Personal

• Supporting other members of family
• Helping with birthday events
• Dealing with trips for the children
• Vehicle admin - documents, servicing, insurance, repairs etc
• Dealing with utility agreements for all properties
• Liaising with agents
• Dealing with all bank accounts

Additional

• First aider & fire marshal
• Mental health fire aider

ESSENTIAL CRITERIA:

• Prior PA or EA experience in a similar role
• Live within a commutable distance - office located 30 minutes drive north west of Glasgow
• Highly organised
• Excellent attention to detail
• Strong interpersonal skills
• High level of initiative and the ability to work autonomously
• Excellent checkable references