Personal Assistant to CEO

We are seeking a highly organised and professional Personal Assistant/Receptionist to support our CEO and board directors. This dual role requires a candidate who can manage a variety of administrative tasks, from handling correspondence and managing complex calendars to greeting visitors and maintaining office security. The successful candidate will be the primary point of contact for on-site visitors and incoming general telephone enquiries, ensuring a welcoming and professional experience.

As a Personal Assistant:

• Screen and direct phone calls, manage correspondence, and handle incoming call queries.
• Maintain and manage complex calendars, schedule meetings, and arrange appointments for optimal time management of the CEO’s schedule.
• Coordinate corporate travel arrangements and itineraries, including hotel bookings and visa applications.
• Provide meeting support, including minute taking, assisting with reports, and preparing presentations.
• Manage the company’s fleet, including sourcing vehicles, monitoring mileage and emissions, and managing insurance and driver eligibility.
• Administer and maintain the company’s intellectual property records.
• Organise high-level events and manage logistics for business meetings, coordinating with hospitality contacts.

As a Receptionist:

• Greet and welcome visitors, ensuring a professional first impression.
• Answer, screen, and forward incoming calls.
• Prepare meeting rooms and order external catering as required.
• Administer expenses and petty cash, and maintain office security by following safety procedures.
• Develop and maintain relationships with key industry figures for networking and corporate visibility.
• Receive and distribute incoming mail and deliveries, and order office stationery supplies.

• Previous experience in a similar role is essential.
• Ability to manage confidential information with integrity.
• Familiarity with office management systems and procedures.
• Proficiency in MS Office with excellent written and verbal communication skills.
• Exceptional organisational and time management skills, with strong attention to detail.
• Capable of managing own workload and confident in liaising at all levels within the business.
• Flexible approach with the ability to switch between tasks and services as required.
• Detail-oriented with a proactive approach to problem-solving.

• Monday to Thursday, 9am-5pm; Friday, 9am-3pm.
• 25 days holiday plus Bank Holidays.
• Company pension.
• Annual leave purchase scheme.
• Social events.
• Subsidised wellbeing programme.

To apply for the Personal Assistant/Receptionist position, please submit your CV and cover letter detailing your relevant experience and why you are interested in this role. If you would like more information contact