Personal Assistant

A leading financial services business based in Manchester City Centre is currently looking for a PA to support a Director. The role will be busy and varied and requires someone who has previous experience of working within a fast paced PA role. Our client is happy to look at applicants with a minimum of 3 years PA experience who will be able to work well in a fast paced and dynamic environment. This is a great opportunity to join an award winning business who are going through an exciting period. currently. The role will offer some flexibility to work from home but needs somebody who can be flexible with their availability.

• Manage relationships with key external and internal contacts
• Extensive diary management; arranging meetings, booking meeting rooms and organising catering
• Organising travel arrangements
• Collating information and preparing agendas for meetings; circulating agendas and background documentation prior & minute taking and follow up of action points taken
• Develop and maintain effective working relationships with internal and external client and investees; many of which will be high profile senior executives and non-exec directors
• Extensive liaison with internal infrastructure and investment team to support and manage team & client internal and external events
• Pro-active management of contact list via CRM System
• Support project work as required to help the investment activity (marketing, investment processes, portfolio admin etc.)
• Preparation of reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation software
• Prepare and manage responses to incoming correspondence containing routine enquiries
• Manage and coordinate the set up and running of events (both internally and externally)
• General administration; e.g. photocopying, filing, postage
• Set up of virtual meetings, teleconferences etc.
• Respond to general office management queries from staff
• Screen and direct telephone calls as required

Essential skills and experience

• Proven experience working as a PA
• Experience supporting at Senior Executive level
• Knowledge of administrative and secretarial procedures with an advanced knowledge of MS packages
• Highly organised with excellent ability to coordinate of people and resources with a hands on and can do attitude
• Outstanding communication skills and professional, courteous manner and the ability to get the best out of people.
• Calm and measured will the confidence and ability to take of control of the smooth and efficient running of the Director’s office.
• Experience ideally gained within a corporate financial or professional services environment, corporate and or blue chip environment
• High level of attention to detail.

The company are offering a competitive salary plus excellent benefits. The role is office based in Manchester City centre and is to start asap.