Personal Assistant

This Personal Assistant position requires an individual who is organised, detail-oriented, and able to provide high-level secretarial support. The successful candidate will facilitate the efficient operation of a busy public sector department in Derby.

Client Details

The organisation is a key player in the public sector, employing over 6000 individuals across the United Kingdom. With a focus on providing comprehensive and high-quality services, this employer has a reputation for its commitment to excellence and innovation.

Description

• Ensure high quality administration and support is provided at all times
• Provide a high level of administrative support, managing workload and taking decisions within defined administrative policies
• Preparation of agendas and minutes, taking appropriate follow-up action as required (this may include occasional preparation and minuting of committees where cover cannot be provided by an Executive PA
• Support the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department
• Plan and manage the Director's diaries ensuring their time is utilised to full effect and ensuring internal and external meetings are robustly organised
• Provide confidential and timely inbox management to their designated Director
• Produce high quality reports, presentations, letters and other correspondence on behalf of Directors
• Provide administrative support for Committees and Sub-Committees which are within the Directors remit
• Ability to provide support to the Senior & Executive Assistants as and when required and ensuring they are an effective link to the Executive Team
• Plan, prioritise and manage complex and conflicting workloads
• Work with other PAs within the team to ensure that appropriate cross cover is provided

Profile

A successful Personal Assistant should have:

• Experience in a similar role within the public sector
• Excellent communication skills
• Strong organisational skills with the ability to multitask
• Proficiency in MS Office
• Attention to detail and problem-solving skills
• Knowledge of office management systems and procedures
• High school degree or equivalent education

Job Offer

• Opportunity to work in a well-established public sector organisation
• Chance to contribute to the successful operation of a busy department
• Temporary position with potential for extension
• The role of Personal Assistant offers a rewarding and challenging opportunity in the public sector. If you believe you have the skills and experience to excel in this position, please apply.