Personal Assistant - Manchester
Monday - Friday 9am - 5pm
£27,600 - Immediate start!
Temp contract, minimum of 3 months - Immediate start
Central location, no parking
Are you looking for a new challenge? Do you have experience working within a PA or Office Secretary role? If so, we would love to hear from you!
The duties and responsibilities of the Personal Assistant:
Diary Management & Scheduling:
* Use a digital calendar to keep track of the Institute Director's appointments and deadlines.
* Set reminders for important meetings and tasks.
* Prioritize tasks based on urgency and importance.
Travel Arrangements:
* Use travel management software to book flights, accommodations, and transportation.
* Keep a checklist of travel preferences and requirements for the Institute Director.
* Ensure all travel documents are up-to-date and accessible.
Meeting Organization:
* Prepare agendas and distribute them in advance.
* Ensure all necessary materials and equipment are ready for the meeting.
* Follow up on action items after the meeting.
Information & Guidance:
* Stay updated on general operational processes and policies.
* Be approachable and ready to assist colleagues and stakeholders with their queries.
Administrative Support:
* Maintain accurate and up-to-date records in compliance with data protection laws.
* Generate reports as needed to support Institute activities.
* Assist with the preparation of academic promotions and probation documentation.
Office Procedures & Systems:
* Regularly review and update office procedures to ensure efficiency.
* Keep detailed records of staff, contacts, and events.
* Evaluate and monitor office processes to identify areas for improvement.
Meeting Services:
* Take detailed minutes during meetings and distribute them promptly.
* Arrange catering and other logistics for meetings.
If you wish to be considered then please APPLY NOW, for
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