Your new company
I am working with a prestigious non-ministerial government department based in London who are responsible for protecting health in the UK. My client is looking for secretarial support for a senior Director within the organisation. This role is hybrid and until the 18th July 2025, and we are looking for someone with a well-established Personal Assistant skill set within the public sector. The duties of the role are as follows:

Day-to-day management of information flow

• Managing the Director's inbox, overseeing long- and short-term priorities, including forward planning of briefing and clearance requests to specified deadlines, and triaging issues.
• Managing requests for information and input, ensuring they are delivered in a timely manner to an assured quality, ensuring confidentiality as appropriate.
• Drafting Director communications as and when required - for example, fortnightly directorate staff updates.
• Commissioning and co-ordinating lines, briefings and speaking notes to strict timelines from relevant teams, including for Business Committee papers, Board papers, internal and external meetings.

Management of meetings / diary

• Managing the Director's diary, time and resources to prioritise requests and actions, ensuring the Director's attendance at meetings and engagements.
• Arranging meetings and engagements in a timely manner, including booking and arranging cost-effective travel and accommodation as necessary.
• Providing logistical and administrative support for meetings and engagements, including internal and external stakeholder meetings, Committees and Boards, ensuring the Director is fully prepared and informed on issues.
• Ensuring any issues raised at meetings and engagements are identified, captured and communicated to relevant people and noting and following up on any actions that arise.

Strategic responsibilities

• Develop frameworks and processes around which the Director can lead better decision-making.
• Work with the senior staff and their business areas to ensure efficient stakeholder management on behalf of the Director, including horizon scanning and reacting to events.
• Build, develop and maintain good working relationships with key officials across the organisation and stakeholders to maintain a holistic overview of key strategic activities and events and ensure the Director is briefed as necessary.

What you'll need to succeed

• Proven experience of working autonomously - using initiative and sound judgement to prioritise and work effectively to tight deadlines.
• Experience of using excellent and well-developed interpersonal skills to build and maintain working relationships with colleagues across all levels of seniority
• Excellent communication skills (written and verbal) with the ability to quickly analyse and summarise complex ideas and present them clearly to senior
  Stakeholders - ensuring only relevant information is included.
• Experience of diary and inbox management.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk