A leading Law firm is looking for an experienced Private client Paralegal or Legal Assistant to join their fast paced and friendly team in Worthing.

The role will involve -

• To assist fee-earners in the management of caseload by actioning legal procedures as directed by them. Including (but not limited to) the areas of: Wills and Trusts, Estates, Estate Administration, Powers of Attorney and Court of Protection.
• To assist fee-earners in the management of a caseload by dealing with file related queries, face to face or by telephone.
• To process matters in a timely and cost-effective manner.
• To support fee-earners in the maintenance of files by effective file management.
• To ensure that clients are dealt with efficiently and politely and that appropriate legal matters are raised with the fee-earner.
• To attend to clients, taking instructions and making enquiries as necessary.
• To follow correctly all procedures and systems in order to manage cases effectively and in accordance with the firm’s standards and legal requirements. Including efficient use of the case management system.
• To form part of a centralised process for handling requests for files and documents by clients or to other solicitors.
• To improve and enhance the firm’s client base by effective liaison with existing clients.
• To help maximise the firm’s potential to cross - sell services by identifying appropriate opportunities (with guidance.)
• To manage own work allocation, productivity and quality of work with supervision.
• To comply with all private client and firm policies and procedures.
• To ensure our clients and introducers of business receive the best possible service at all times
• To provide holiday/absence cover for other support staff in the department where appropriate.
• To provide cover for Reception/ office administration where appropriate.
• Any other reasonable duties, which your line manager may request for time to time.

Key Responsibilities

• Help with the processing of cases and files
• To help develop department precedents
• To follow firm and department policies
• Complying with SRA professional conduct rules and Law Society guidance for private client work
• Do only work with the scope set by the department and within your own capabilities

General

• Responsible for self-development and compliance with relevant training requirements in the area of Private Client as well as wider core skills
• Conduct self-appraisal and development planning
• Complete time recording (as appropriate)
• Follow administrative systems and procedures
• To ensure confidentiality and security of firm’s and client’s documentation and information
• Shared general administrative duties including photocopying, scanning, filing, door answering and letter writing, opening and sorting incoming post, franking external post and assisting reception as required.

Person Specification

• Previous experience as a Legal Secretary/Paralegal (ideally in Private Client)
• High level of attention to detail
• IT literate - Microsoft Word/Excel/Outlook/Digital Dictation/Case Management Systems
• Strong organisational and time management skills
• Fast, accurate typing ability using digital dictation and audio systems
• Excellent communication skills and team player
• Proactive, professional and friendly demeanour

Please apply today, this role offers excellent benefits, including free parking, career development and a supportive and friendly team!