The City & Capital team are currently representing a highly respected & fast growing company based in Horsforth (Leeds) who are looking to appoint a highly organised, analytical and proactive Project Coordinator/Project Analyst who will play an integral role in the development and management of a new group function designed to support and manage key external projects.

Our client is achieving amazing growth and this is a new role created within the company to support that. Our client supports financial services clients that are either looking to grow or sell their businesses.

The arriving individual will be integral in the creation of a new department including the principles, processes and techology utilised to run and manage projects.

This is also a role that comes with a lot of opportunity to develop and grow within, in line with the companies own growth. They operate a very strong and proven promote from within policy.

This why ambition is key!

Furthermore, our client operates a 9 day fortnight! This is a full time role with full time hours, however in each 2 week period you will work 5 days week one, and only 4 days week two.

Perfect for that work life balance!

Project Co-Ordinator / Project Analyst

Duties include (but may not be limited to):

Middle Office Department - Projects & Planning

• Help establish the department, shaping its structure, processes, and workflows
• Work with senior management to define its role and align it with business goals
• Develop SOPs and best practices for project scheduling, delivery, and stakeholder management

Maximising Project Manager Utilisation

• Ensure Project Managers are fully utilised, prioritising client-facing work
• Track and optimise billable hours across contracts
• Adjust schedules to minimise downtime and improve efficiency
• Use data insights to enhance scheduling and resource allocation

Project Scheduling & Coordination

• Schedule Project Managers based on client needs, availability, and suitability
• Manage timelines for contracts ranging from short-term to multi-year engagements
• Ensure milestones are met and resolve scheduling conflicts
• Coordinate with clients and internal teams to set clear project expectations

Resource Management

• Monitor and balance Project Managers' workload for optimal efficiency
• Anticipate and address scheduling conflicts
• Maintain up-to-date records of schedules and communicate changes effectively

Client Engagement & Communication

• Act as the main contact for scheduling and project-related queries
• Lead planning discussions with Financial Planning and Wealth Management clients
• Ensure seamless communication regarding project timelines and expectations

Stakeholder Management

• Manage internal and external stakeholder expectations
• Build strong relationships to ensure smooth project execution

Project Delivery Tracking

• Monitor project progress and ensure timely task completion
• Provide senior management with utilisation reports and project updates

Continuous Improvement

• Refine scheduling practices to optimise Project Manager time
• Identify and implement efficiency improvements
• Review and enhance departmental processes for better productivity

Administrative & Business Support

• Support senior management with diary management, meetings, and logistics
• Conduct market research for business initiatives
• Assist in preparing business documents, presentations, and reports
• Manage professional communication and handle additional administrative tasks

The Ideal Individual (must have previous experience in a similar role)

• Previous experience in project coordination, project management or project analysis
• Experience working with a core project management methodologies and principles
• Experience in establishing or restructuring project coordination departments or processes is high desirable
• Previous experience in delivering project documentation
• Exceptional skills across the full Microsoft package
• Ability to work under pressure whilst maintaining a positive attitude and attention to detail
• Confidence and professionalism when interacting with business owners and senior stakeholders
• Ambitious and keen to grow with the firm

The ideal personality for this position will be someone who loves variety in their role and is happy working in a fast paced and growing environment. You will be able to engage stakeholders into key projects and will be flexible in terms of taking on any duty that supports the need of the team.

On Offer

Our client is ideally looking to pay up to c£35k as basic salary of this role, which will be entirely relevant to experience, as you would expect. This will be complemented by a benefits package & the potential to earn annual bonus, based on performance.

This role would be based in our clients Horsforth offices each week with the option to move to hybrid working (3 days in office) once training is complete and probation is passed.

There is a reasonable amount of urgency to fill this position due to our clients exciting growth, as outlined. Therefore, if this role does sound like one that you are both qualified for and interested in then we look forward to your application as soon as possible. We do not expect this role to be on the market for long!

We will aim to review your application as soon as possible and get back to you with an update following.

We look forward to hearing from you.