Purchase Ledger Assistant

We are seeking a diligent Purchase Ledger/Finance Assistant to join a wonderful school in West London. The successful candidate will be responsible for managing the purchase ledger, ensuring the timely and accurate processing of orders, invoices, and payments. This role requires a keen eye for detail and the ability to maintain strong relationships with suppliers and staff.

This is a Term Time + 4 weeks (40 weeks in total) role, and the actual is £23,000 - £26,000 depending on experience (full time equivalent £30,000 - £34,000)

Hours are 8.30am - 4.30pm (with flexibility to work 8am - 4pm if needed) and is a fully office-based role, so please ensure you can commute to Hammersmith on a daily basis.

• Place orders for a wide range of goods and services, ensuring quality and cost-effectiveness.
• Monitor orders to guarantee timely deliveries and handle queries from suppliers and staff.
• Inspect goods received for quality, arranging returns for damaged or faulty items when necessary.
• Maintain accurate supplier details and a list of preferred suppliers, securing discounts where possible.
• Reconcile invoices to purchase orders and input them into the accounting system, ensuring accuracy and completeness.
• Reconcile supplier statements to the Purchase Ledger and address queries related to invoice payments.
• Maintain stock control of stationery and prepare monthly reconciliations of school credit card statements.
• Organise transport for trips and sports fixtures, and manage bookings for training courses and subscriptions.
• Support the Finance Manager with financial administration tasks, including the processing of cheques and banking of cash from charity events.
• Manage Income and Expenditure accounts for all school trips and perform general office duties, including mail management.

• Proven experience in a purchase ledger or similar financial role.
• Strong organisational skills with the ability to multitask and meet deadlines.
• Excellent communication skills, both verbal and written.
• Proficiency in using accounting software and MS Office, particularly Excel.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Knowledge of financial regulations and accounting processes.

The ideal candidate should be calm, detail-oriented, personable, and able to handle a busy environment. Experience in a school setting is beneficial but not mandatory.

The goal is to have someone in place by the week of August 26th. Interviews will take place the week of 22nd/29th July.