Purchasing Administrative Assistant

What you will do

This role requires somebody who has proven experience in process control within an ERP system – ideally SAGE / Service Manager.

 The role is to work closely with:

• Purchase Coordinator EMEA Region

• The Service Project Managers & Engineer

• The internal procurement department

• Site team coworkers to support goods acquisition and delivery of the same.

• Warehouse team to ensure goods are received and the appropriate action is taken.

How you will do it

• Perform administrative tasks in a timely manner with attention to detail being critical.

• Partner closely with people you support as well as other departments to align requirements with individual and organizational priorities and communicate information.

• Track work and ensure efficient workflow.

• Task management of ad hoc requests (assistance with projects, resolving urgent issues, helping a peer)

• Respond to quotation requests and liaise with our Clients (In conjunction with the Project Managers).

• Development of Quotes within the business ERP system (SAGE).

• Submitting of Quotations to Client.

• Upon receipt of PO, change the requisition for PO within the ERP system.

• Management of goods in & out within the dedicated MCS (Mission Critical Services) division allocated areas.

• Final receipting & invoicing support to finance and stores.

• Place orders and ensure timely delivery of items to the appropriate end user(s).

• Perform a traceability and build a report for the site tooling using information from the supplier app platform and other systems.

• Communicate with Site Foremen on multiple datacenters construction sites to understand their supply needs and take necessary actions.

• Update costs within the ERP system (SAGE).

• Support Part number creation within the ERP system (SAGE) and keep records of cost, supplier and part number outside of SAGE.

• Update the BOM with the latest cost for the parts, and suppliers.

What we look for

• Proven experience in demand planning, inventory management, and process control within an ERP system

• Strong working knowledge of SAGE is essential

• Excellent written and verbal communication skills and strong stakeholder management

• Strong IT skills

• Highly organized with excellent attention to detail

• Action oriented self-starter who is driven to achieve results

• Flexible and adaptable team player

• Ability to work with multiple deadlines

• Proficient in Microsoft Office suite, specifically Word and Excel, required.

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