Purchasing Administrator

An excellent opportunity for an experienced Purchasing Administrator to join a well-established company.

Job Type: Full-Time - Permanent.

Salary: Competitive Salary, Depending on Experience.

Location: Lymington, Hampshire, SO41.

About The Role:

The Purchaser will support the production team by managing all tasks related to the procurement of goods and services. This role involves maintaining accurate records, processing purchase orders, goods in and coordinating with suppliers to ensure timely delivery. The ideal candidate will have excellent organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously

Main Responsibilities:

• Prepare and process purchase orders, ensuring accuracy and compliance with company policies.
• Maintain and update procurement records, including purchase orders, invoices, and delivery schedules.
• Communicate with suppliers to confirm order details, delivery dates, and resolve any discrepancies including delivery shortages.
• Monitor inventory levels and coordinate with relevant departments to manage stock replenishment.
• Support the Technical Director/Sales Team in sourcing new suppliers and obtaining quotes for projects.
• Obtain competitive quotes for new parts, entering information into manufacturing software (CIM50).
• Identify new suppliers to ensure work is spread amongst a few suppliers, lowering the company’s risk to a supplier going out of business.
• Process supplier returns for incorrectly delivered or damaged items.
• Set up and maintain Product Records in Sage F/C and CIM50.
• Review and analyse supplier performance, addressing any issues related to quality, delivery, or pricing.
• Complete HMRC import clearance instructions for carrier companies.
• Track and report on the status of orders, ensuring timely delivery and addressing any delays.
• Assist in the preparation of procurement reports and analyses for management review.
• Ensure compliance with legal and regulatory requirements in all procurement activities.
• Maintain positive relationships with suppliers and internal stakeholders.
• Conduct market research to stay informed about industry trends and identify opportunities for cost savings and improved procurement processes.
• Attend supplier visits/reviews.
• Attend exhibitions, either as a visitor or exhibitor.

Experience / Qualifications needed:

• Planning & organising skills.
• Strong negotiation & communication skills.
• Proficient Microsoft Office 365.
• Analytical & problem-solving skills.
• Understanding of procurement process.
• Flexibility.
• Team player.

Personal Attributes:

• Strong relationship-building skills.
• High degree of professionalism and integrity.
• Ability to work independently and as part of a team.

If you feel that you have the relative skills/attributes to fulfil this role then please apply now for immediate consideration.