Receptionist

Job Advertisement: Reception

Position: Reception & Office Administrator
Location: Camberley

About Us:
We are seeking a Reception & Office Administrator who will be the welcoming face and voice of our company, managing front desk operations and performing essential administrative tasks to ensure smooth office functionality.

Responsibilities:

• Front Desk Management: Greet visitors, maintain the visitor log, distribute PPE, and inform staff of arrivals.
• Contractor Oversight: Update contractor records, manage Safetybank, issue work permits, and provide necessary inductions.
• Call Handling: Answer incoming calls, relay messages, and manage voicemails.
• Mail Processing: Sort and distribute incoming mail, and prepare outgoing mail.
• Meeting Coordination: Schedule meeting rooms, arrange catering, and manage internal meeting logistics.
• Travel Booking: Arrange travel and accommodation for employees.
• Supply Management: Monitor and order office supplies, refreshments, and cleaning materials.
• Uniform Management: Order and distribute company uniforms.
• Documentation Maintenance: Update safety, racking, EL, and security documents, ensuring compliance.
• Event Coordination: Support in organizing company events, including charity events and the annual Christmas party.

Requirements:

• Office Experience: Proven ability to manage various administrative tasks and phone communications.
• Customer Service: Experience in interacting with customers in-person and over the phone.
• Technical Skills: Proficient with computers and quick to learn new software.
• Communication: Excellent verbal and written communication skills.
• Welcoming Presence: Ability to create a positive first impression.
• Organisational Skills: Strong time management and ability to prioritize tasks.
• Adaptability: Perform well under pressure with a professional demeanor.
• Initiative: Ability to work independently and collaboratively.
• Eagerness to Learn: Demonstrated willingness to acquire new skills.
• Flexibility: Proactive and committed to task completion.

Company Values:

• Show Care: Lead by example, listen, and support team growth.
• Quality Focus: Aim for excellence and continuous improvement.
• Ownership: Take responsibility, demonstrate leadership, and seek feedback.
• Positivity: Emphasize opportunities over challenges.
• Courtesy: Treat everyone with respect and friendliness.

Benefits:

• Comptetitive Salary
• Profit share scheme paid twice yearly
• Enhanced pension scheme
• Retail discounts
• Two paid volunteering days per year
• Cycle to work scheme
• Gym discounts
• Car maintenance scheme
• Financial and debt advice
• Optional private healthcare plans