Records Management Assistant - Law / Liverpool - 12 Month FTC

Records Management Assistant - Law / Liverpool - 12 Month FTC

A leading international law firm has a 12 month fixed term requirement for a Records Management Assistant who will be a part of a wider information services team and be based out of their Liverpool office. This person and the records management team as a whole, is responsible for the day to day management of

physical files, central filing locations and working with external archiving service suppliers. It is a role that would suit someone with some similar records management experience, or equally a strong administrator who would enjoy the challenge of working in a large law firm. It is a fixed term contract of 12 months.

The principal responsibilities and objectives of the role are as follows:

• Answering queries and arranging retrieval of files from archive
• Moving physical files in and out of storage
• Promoting a paperless office drive including scanning and destruction of documents
• Working with a file asset management system (File Tracker) creating or amending file records, retention periods and generating barcodes
• Sending and retrieving files from central storage locations, and our 3rd party
• The creation of e-files through scanning to the document management system and destruction of physical files
• Destroying files which have achieved their retention period
• Managing central file storage locations to ensure accurate location of stored files

Suitable candidates for this Records Management Assistant role will need the following:

• Highly developed office administration skills preferably obtained in a professional services or regulated environment
• Strong IT skills in particular with MS Word and Excel
• Demonstrable skills in accuracy and attention to detail
• The ability to work as part of a team to achieve productivity targets
• An understanding of confidentiality and security of files
• Scanning and reprographics experience, working with files as assets and some familiarity with databases would be extremely beneficial, but are not an essential requirement