This client is a leading American law firm with 20 offices around the globe employing over 1200 lawyers. The London office is their European hub and is a vibrant and busy place to work.

They are currently hiring a Revenue Assistant who is responsible for the overall billing cycle across multiple practice groups, dealing directly with Partners and secretaries. In addition, there will be involvement in various special projects and assignments as part of the ongoing development of the finance function.

Responsibilities

• Arranging monthly meetings with partners to review progress on WIP and AR. To include ascertaining when matters are due to be billed, the type of billing to be completed and any issues regarding expected recoverability or cash collection
• Generating WIP and AR document
• Maintaining adequate records of conversations with partners on WIP balances and accounts receivable, identifying actions arising from meetings and conversations; Cascade information in a timely and accurate manner
• Work to maximise cash collections and minimise irrecoverable WIP or debt balances
• Provide guidance and training to internally within team where appropriate
• Monitor accounts receivable and follow up in line with agreed procedures, including phone and/or email correspondence to remind lawyers and their assistants, through to follow up directly with clients when required
• Respond promptly and efficiently to the high volume of emails related to billing inquiries and requests for information, liaising with lawyers on all billing related issue
• Preparation and processing of invoices, in particular the more complex invoices, ensuring that all bills are checked for numerical accuracy and compliance with all relevant VAT, SAR and AML guidelines
• Preparation and processing of e-bills; ensuring matter templates are set up correctly, entering timekeeper rates and any other e-billing administration
• Respond to information requests including various audit requirements
• Processing write-offs of irrecoverable time and disbursements
• Maintaining billing templates and billing instructions
• Generate weekly time reports and distribute to Partners
• Review the Accounts receivables process to ensure debt collection information is passed on appropriately. Review client account balances to ensure where possible they are applied to settle bills
• Maintenance of special billing rates for clients and matters, including exception rates
• Keeping on top of changing billing requirements and special instructions from billing lawyersto make sure changes are implemented promptly and efficiently
• Production of reports and statistical information as required
• Assisting BD with adhoc requests regarding pitches and panel rates
• Cover for other members of the revenue team as required
• Quarterly VAT Returns
• New Vendor Set-ups
• Full control of Secondment billing

Candidate Profile

• Experience using 3E is desirable
• Previous experience in professional services is essential, preferably within a law firm
• A-C (or equivalent) Maths and English, GCSE grades
• Prepared to use initiative and heavily customer focused
• A team player who is well organised, has excellent attention to detail and recognises the importance of completing work to a very high standard
• Ability to be adaptable and flexible to deal with changing requirements and timescaies and keen to take on responsibility
• Computer literate (Excel, Word)
• Excellent written and verbal communication skills
• Able to prioritise and multi task
• High level of confidentiality working in a professional environment
• Taking responsibility and being accountable for work performed
• Willing, enthusiastic, and looking to make a positive contribution to a developing team

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this vacancy on behalf of one of its Clients.