Senior Team Assistant
Private Investment Company
Excellent Hybrid - 10 days a month in the office
Temp to Perm role
Paying up to 45-50k

5-minute walk from Victoria / Westminster stations

An American private investment firm is looking for a Senior Team Assistant to join them on a temp to perm basis. You will provide support to Investment Directors, Investment Associates and department staff.

What You’ll Do

• Administrative Support, Coordination and Communication:
  • Work closely with Investment Directors and the Investment Team to keep them informed of commitments, responsibilities, and conflicts, following up proactively.
  • Provide extensive calendar management, scheduling internal and external meetings with heavy coordination and attention to detail.
  • Serve as a virtual support resource for MS Teams, Webex, and Zoom.
• Travel and Meeting Management
  • Make complex international travel arrangements using a travel agency and Neo.
  • Provide extensive trip planning and coordination with internal staff, clients, and external parties.
  • Schedule conference rooms and provide meeting support in virtually and in person.

• Additional Responsibilities
  • Provide administrative coverage for Investment Directors and management staff during absences
  • Work with the Administrative Manager to mentor and train team members as needed
  • Perform special projects and assume responsibilities as assigned by the Administrative Manager or Practice Leadership Teams.

 Who you are

• Proven experience in an administrative or secretarial role.
• Advanced proficiency in MS Word, Excel, PowerPoint, and Outlook; Adobe Acrobat experience preferred.
• Strong problem-solving and decision-making skills.
• Excellent organizational skills with the ability to manage competing tasks and prioritize effectively.
• Detail-oriented with strong writing and proofreading abilities.
• Ability to work independently and collaboratively, fostering productive relationships.
• Strong verbal communication skills and the ability to mentor others.
• High degree of confidentiality and service-oriented interaction.
• Eagerness to learn and adapt in a dynamic environment.

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REF:ARA90034

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