Are you passionate about events and looking to gain hands-on experience in a dynamic environment? Our client is seeking a motivated and organised Events Assistant to support their event planning team. This is a fantastic opportunity for someone who thrives in a fast-paced setting and enjoys multi-tasking.

Job Title: Temporary Events Assistant

Contract Type: Temporary

Working Pattern: 3/4 days a week

Start Date: Tuesday 6th May 2025

Duration: ongoing

Location: Oxford Circus

Guest List Coordination
In this role, you will be the backbone of our event guest management. Your responsibilities will include:

• Managing high volumes of email responses and maintaining clear communication with guests.
• Creating and maintaining event guest lists using Word and notepad, ensuring accuracy in attendance records.
• Printing and editing Excel spreadsheets, including adding and removing guest data as necessary.
• Filtering and organising data in Excel and Word documents to streamline guest management.
• Chasing up guests who have not responded via email and occasionally via phone for follow-ups.
• Sending reminder emails to guests to ensure high turnout for events.
• Utilising Word and Excel to track event attendance and manage event turnouts effectively.
• Performing mail merges for efficient communication.
• Multi-tasking between various administrative tasks while ensuring attention to detail.

Event Planning and Logistics
You will play a crucial role in the preparation and execution of events by:

• Ordering gifts for events online and occasionally picking them up in-store.
• Organising and packing materials in preparation for events to ensure everything runs smoothly.

Office Administration
To support our team effectively, you will also be responsible for:

• Placing orders for office supplies to maintain an efficient working environment.
• Occasionally making trips to the post office for sending or collecting orders.

During periods of leave, you will step in to ensure continuity and support the team. Additional support can be arranged as needed to ensure smooth operations.

What We Are Looking For

• Strong organisational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Ability to manage multiple tasks and deadlines effectively.
• A proactive and positive attitude towards teamwork and collaboration.

Join us in creating memorable events! We look forward to receiving your application.

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