Temporary Executive Assistant - Financial Services - 6 months

We are currently looking to recruit a solid temporary Executive Assistant for one of the largest Real Estate managers in the world, based in the West End of London. In this role you will be providing business support to a small team of executives based in the United States within a Global Development Business Team.This role has a hybrid working model with 2 days in the office and 3 days remote. This is a 6 month temporary role.

As a proactive and determined professional, you will integrate seamlessly into the team, demonstrating your capabilities through collaboration, ownership, and innovative thinking.

Key Responsibilities:

General EA Duties:

• Manage executives' schedules via Outlook, including booking meeting rooms and coordinating meetings and conference calls.
• Organise international travel arrangements, including flights, accommodation, and transport, creating detailed itineraries.
• Oversee logistics for client events and product roadshows.
• Submit and reconcile expenses, handle currency conversions, and liaise with Accounts.
• Resolve technical or mobile device issues with the IT department.
• Maintain organised filing systems for correspondence and client-related materials on shared drives or in the CRM database.
• Handle tasks such as scanning, printing, and binding documents and marketing materials.

Client Relations:

• Organise client meetings and product roadshows, prepare and update marketing materials, and liaise with Portfolio Managers and Compliance.
• Document and circulate notes from client meetings, and ensure they are logged properly.
• Address requests or comments from client meetings and ensure any further materials are sent as needed.
• Update marketing/client monitoring forms in Salesforce, including Sales Reports and client meeting summaries.
• Assist in organising client events and conferences.

Client Database:

• Maintain and update client information in Salesforce, ensuring it is always current.
• Gather client intelligence from business news, meeting notes, and relevant information to enhance the client database.
• Handle client correspondence, campaign updates, proposals, marketing material submissions, and meeting notes logging.

Qualifications:

• Proficient use of Salesforce is essential

If you are an organised, detail-oriented professional with a strong background in executive support, apply now to join our prestigious global company!

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.

Love Success is proud to serve as an Employment Agency for this vacancy.