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How to become an Administrator

Administrator

Career progression and salary expectations for an Administrator

1

Administrator

| Up to £20,000
2

Secretary

| Up to £25,000
3

PA

| Up to £30,000

The role of an Administrator

Have a penchant for organisation? Always find yourself ably assisting others, and trying to keep everything together? If that sounds like you, it might be time to consider a career in Administration.

The main role of an Administrator is to provide administrative support and services, ensuring that an office or specific department runs smoothly and efficiently.

Although exact responsibilities will vary, the role of an Administrator will include the following:

  • Typing correspondence
  • Organising paperwork and implementing/operating the office filing system
  • Managing incoming and outgoing post
  • Taking and redirecting calls or managing the switchboard
  • Scheduling meetings
  • Carrying out other administrative errands, including photocopying, faxing and ordering stationery
The most vital skill for any Administrator is a high level of organisational ability. You will need good technical skills and a strong attention to detail.

You will also be able to work well under pressure, doing everything you can to ensure the efficient running of the office.

Other key skills include:

  • A methodical approach to working
  • Computer literacy
  • Excellent team working skills
  • Versatility, and the ability to multi-task
  • Exceptional communication skills
"I’ve always been quite organised, and I really enjoy being in the office environment. I started part time, and within a week I’d organised my own filing system for the whole office. And, when a full time position came up, I knew that’s what I wanted to do. The best part of my job is getting everything running smoothly, getting an insight in to how the company operates at all levels, and being able to see what a difference you’ve made."

Get qualified as an Administrator

While formal qualifications are not always mandatory to become an Administrator, gaining practical experience through internships or entry-level roles is beneficial, and completing vocational training in administrative skills or office management can enhance job prospects. Proficiency in basic computer skills and office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is also important for aspiring Administrators.

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