Administrator / Office Administration Assistant

Administrator / Office Administration Assistant who has excellent organisational, administrative, communication and time-management skills, as well as great attention to detail is required for a well-established company based in Ash Vale, Surrey.

SALARY: Circa £24,000 per annum

LOCATION: Ash Vale, Surrey (GU12)

JOB TYPE: Full-Time, Permanent

JOB OVERVIEW

We have a fantastic new job opportunity for a Administrator / Office Administration Assistantwho has excellent organisational, administrative, communication and time-management skills, as well as great attention to detail

Working as the Administrator / Office Administration Assistant you will be responsible for a range of administrative duties from processing workshop engineer reports, obtaining part costs, liaising with clients and answering the phones.

As the Administrator / Office Administration Assistant you will also raise invoices, purchase orders and take phone payments from clients,

APPLY TODAY

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

DUTIES

Your duties as an Administrator / Office Administration Assistant will include:

• Processing workshop engineer reports - consists of getting relevant part costs, advising clients of outcome & quote to repair / replace equipment as required

• Processing the engineer report sheets - consists of noting key factors such as time on site, any issues / recommendations found. Re-writing the sheets to look & sound more professional

• Raising invoices where required & in the way that is required (this can be & often differs for certain clients, such as: C/o addresses / PO numbers are required on some but not others & emailing them to additional contacts as required)

• Taking over the phone payments from clients as required

• Copying in relevant colleagues on the emails to the clients so that quotes are raised in a timely manner

• Saving documents in the manner required (I.e. very specific ways of naming documents & where they are saved to)

• Looking at the bigger picture & highlighting any potential issues or discrepancies

• Dealing with return enquires from clients in a timely & helpful manner & forwarding to the relevant person(s) if need be

• Answering telephones

• Potential for occasional site visits to meet with customers & take notes from meetings

• Possible occasional deliveries / collections to / from customer sites

CANDIDATE REQUIREMENTS

• Attention to detail

• Organised, logical & methodical way of thinking & working

• Experience / competence in basic to use of word, excel & outlook

• Ability to retain a lot of information & to be able to highlight & record pertinent information as required

• Confidence

• Professional telephone & email manner

• Ability to follow instructions & procedures precisely

• Ability to change wording to ensure a professional manner is portrayed on relevant reports

• Ability to prioritise workload & work on own initiative

• Full clean driving licence desired

• Experience in administration desired

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12197

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