Facilities Assistant

Posted 26 March by eFinancialCareers
Competitive salary
London , South East England
Permanent, full-time

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About the Role:

Job Summary:

This is an excellent entry-level opportunity for a motivated and enthusiastic individual to join the OSTTRA London team as a Facilities Assistant. You will provide essential support to the Facilities Manager, ensuring the smooth and efficient running of the office environment. This role is perfect for someone looking to start their career in facilities management and gain valuable experience in a corporate setting.

Key Responsibilities:

1. First Point of Contact & General Facilities Support:
  • Be the friendly and helpful first point of contact for staff regarding facilities queries.
  • Assist in maintaining the cleanliness and organisation of tea points, meeting rooms, and the general office.
  • Report any maintenance or repair issues to the Facilities Manager or building management team.
  • Help ensure a comfortable and welcoming office environment.
2. Inventory & Stock Management:
  • Assist in maintaining accurate inventory records of tea point supplies, meeting room consumables, and stationery.
  • Help replenish stock levels to ensure items are readily available.
  • Assist with ordering and receiving office supplies as directed.
3. Meeting Room & Booking Support:
  • Assist with the setup of meeting rooms, including arranging chairs, tables, and basic equipment.
  • Help manage urgent meeting room booking requests.
4. Administrative Support:
  • Greet visitors and accept deliveries in a professional and courteous manner.
  • Assist with the distribution of incoming and outgoing post and parcels.
  • Take messages for colleagues as needed.
  • Assist with basic invoice processing for office supplies.
5. Security & Access Control Support:
  • Assist with the issuance of security passes to staff and visitors.
  • Help maintain accurate records of security pass holders.
6. Staff Engagement & Office Environment Support:
  • Assist with the setup and breakdown of staff engagement events.
  • Help maintain the office layout and report any maintenance needs.
  • Assist with basic office moves and reorganisations.
7. Global Alignment & Collaboration Support:
  • Assist the Facilities Manager in understanding and implementing global facilities processes.
8. Ad-hoc Support:
  • Provide general administrative and logistical support to the Facilities Manager and other team members as requested.
Skills & Experience:
  • A positive and proactive attitude with a willingness to learn.
  • Excellent communication and interpersonal skills.
  • Basic computer literacy, including familiarity with Microsoft Office (Word, Excel, Outlook).
  • Strong organisational skills and attention to detail.
  • Ability to work effectively as part of a team.
  • A customer-focused approach.
  • No prior facilities experience is required, but a keen interest in the field is essential.
Personal Attributes:
  • Reliable and punctual.
  • Friendly and approachable.
  • Eager to learn and develop new skills.
  • Able to maintain confidentiality.
  • Professional and presentable.
About OSTTRA

Candidates should note that OSTTRA is an independent firm, jointly owned by S&P Global and CME Group. As part of the joint venture, S&P Global provides recruitment services to OSTTRA - however, successful candidates will be interviewed and directly employed by OSTTRA, joining our global team of more than 1,200 post trade experts.

OSTTRA was formed in 2021 through the combination of four businesses that have been at the heart of post trade evolution and innovation for the last 20+ years: MarkitServ, Traiana, TriOptima and Reset. OSTTRA is a joint venture, owned 50/50 by S&P Global and CME Group.

With an outstanding track record of developing and supporting critical market infrastructure, our combined network connects thousands of market participants to streamline end to end workflows - from trade capture at the point of execution, through portfolio optimization, to clearing and settlement.

Joining the OSTTRA team is a unique opportunity to help build a bold new business with an outstanding heritage in financial technology, playing a central role in supporting global financial markets.

Learn more at www.osttra.com .

What's In It For You?

Benefits:

We take care of you, so you can take care of business. We care about our people. That's why we provide everything you-and your career-need to thrive at S&P Global.

Our benefits include:
  • Health & Wellness: Health care coverage designed for the mind and body.
  • Flexible Downtime: Generous time off helps keep you energized for your time on.
  • Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
  • Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
  • Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
  • Beyond the Basics: From retail discounts to referral incentive awards-small perks can make a big difference.
For more information on benefits by country visit: https://benefit-summaries
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Equal Opportunity Employer

S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.

If you need an accommodation during the application process due to a disability, please send an email to:" "and your request will be forwarded to the appropriate person."

US Candidates Only: The EEO is the Law Poster http://ofccp/regs/compliance/posters/pdf/eeopost.pdf " describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - https://sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
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Reference: 54707306

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