Average Office Assistant salary in City of London

Position: Full time - permanent (35hr per week) Location: London Are you looking to leverage your strong organisation and administrative skills in an office management role? Do you enjoy working in a customer focused environment, responsible for overseeing the day-to-day operations? Part of William Reed, Lumina Intelligence are leaders in providing data and insight to the food & drink, hospitality and retail industry, providing analytical thinking and expertise. The Office & Data Management Coordinator will split their time between office and data management. They will manage the administrative and event support for the Lumina insight, data and commercial teams, as well as act as linchpin between the London and Gatwick (Head) offices. This pivotal role will ensure that the London office is an accessible and welcoming space for all William Reed employees and visitors, working closely with central Facilities, Finance and People teams. What you'll be doing: Office Management: Acting as the main link between London and Gatwick office and ensuring that all employees and visitors can access the office safely and efficiently.Organising equipment, meeting rooms and refreshments if required.Be the day-to-day contact with suppliers, contractors & building management company, e.g. cleaning & health and safety audits, first aid and fire warden training and ensuring safe working practices and compliance - supported by the central Facilities team.Ensuring fire procedure & risk assessments regularly updated and checked, with assistance from Facilities Manager.Managing all office and administration budgets, raising and approving invoices and setting up new suppliers.Carrying out maintenance and cleaning standards checks and managing recycling and general facilities.Liaising with the central IT department to ensure efficiency of office IT needs.Ensuring fruit, drinks and stationery supplies are well managed.Acting as out-of-hours point of contact for our alarm company and key holder for the building.Issuing access fobs and keys, collecting them from leavers, and managing the maintenance of security for office.Acting as a Fire Warden and First Aid person (training will be provided).Preparing for new starters by setting up equipment and supporting induction.Conducting post room duties including liaising with couriers. Data Administration: Organising the twice-quarterly strategy forum events including food study tours. This includes venue booking, AV liaison, catering ordering and managing the delegate invitation and registration process.Reviewing Menu-Tracker product data entered by a third-party data entry service.Supporting the insight & research data team with monthly basic data entry of interviews and transcripts.Supporting the Managing Director & senior team with ad hoc diary management and expense processes.Managing the Lumina Intelligence general inbox and phone number and acting as the knowledgeable first point of contact for clients and prospective clients.Arranging and co-ordinating travel for the team.Organising booking of team activities and events.Managing internal and client access to data administration tools (e.g. Pyramid & Advance).Supporting with projects carried out by the team. What you'll need: Strong organisational and administrative experience which demonstrates project management skills.Experience in customer facing roles, ensuring a positive experience and addressing any issues that arise. Familiarity in health and safety matters would be beneficial.Excellent verbal and written communication and interpersonal skills, to ensure clear, effective communication and build relationships with colleagues, visitors, and contractors.A proactive and flexible approach in identifying and addressing needs within the office environment and a willingness to help colleagues and visitors, ensuring a smooth and efficient operation.A dependable and reliable team-player who can work effectively under pressure in time-sensitive situations.Excellent problem-solving skills to address minor maintenance or operational issues promptly with the ability to apply logical thinking and practical solutions to overcome challenges effectively.Highly organised with the ability to prioritise tasks effectively.Outstanding attention to detail with data entry and report abilities.Proficient with Microsoft Office (Word, Excel, Outlook, etc).A health and safety qualification or course attendance (such as IOSH Managing Safety) would be a major advantage but not a requirement.Willingness to travel to events. Company Benefits Include: 25 days annual leave in addition to bank holidays - increasing by one additional day after 6 years, up to a maximum of 30 days.An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our "MeDay".A volunteer day to take for supporting a chosen charity and giving back to the community.Contributory PensionLife Assurance SchemeGroup Income ProtectionEnhanced family-friendly leave pay entitlementsWellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.Cycle to Work SchemeElectric Car Scheme Why work for us We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands. We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics. If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.

OFFICE MANAGER Salary: £34,000 pro rata Location: Angel, London Hours: Full time or Part time Job description Office Manager Our client is an independent film and animation studio that tells powerful stories of change. They are looking for an Office Manager to join theit growing team. The role will be based in their office in Angel where they typically have 2 to 12 people onsite each day. This is a permanent office-based role working 5 days a week 5-8 hours a day. The role The Office Manager will provide general administration support which will assist the company with its day-to-day operational needs. They will report to the Managing Director but on a daily basis work closely with the whole team as well as freelancers. In particular, the role will require someone to: Ensure the smooth day-to-day running of the office and over time help to establish, maintain, and improve office procedures.Be the first point of contact for everyone entering / calling the building, from staff, visitors, to clients and contractors.Deal with company correspondence including emails, phone calls, letters and parcels and assist colleagues with arranging deliveries and courier services.Assist the senior management team with ad hoc duties e.g travel itineraries, diary management, presentations, research etc.Assist the production team with ad hoc duties e.g. booking freelancers, raising purchase orders, making travel arrangements, sourcing materials, reconciling expenses and credit cards, petty cash etc.Create and operate within an approved budget with regards to ordering office supplies (stationery, furniture, sundries etc).Manage Health and Safety within the office and make sure policies are up to date - including fire regulations within the building and first aid / fire marshal training, PAT testing.Help organise internal and external company events including the Christmas party, birthdays, team outings, leaving drinks and client events.Assist the company’s HR function - organising job adverts, sorting CVs, arranging interviews, managing starter and leaver arrangements including contracts, references and inductions / exit interviews and coordinating DSE workstation assessments.Be the main point of contact for facilities and building management.Conduct research and compile data upon request.Co-ordinate our annual business insurance renewals and ongoing insurance requests e.g. for ad hoc global travel.Manage holiday and sick leave booking / tracking for the whole team via TimeTastic.Manage the company wellbeing budget (a personal allowance for all employees to spend on personal health / wellbeing activities).Manage the company Health Cash Plan and EAPBe the main point of contact for IT problems / organising equipment for office / home set up as well as any ongoing software renewals / subscriptions as required.Manage building security access card renewals for employees and freelancers.Take ownership of personal development within the role and identify personal training needs.To undertake any other duties, as needed, from time to time Your personality Lively and engaging with a responsible and positive outlook.Obsessively organised and methodical.Well-presented, business-like, open, friendly and sociable.The intellect and desire to learn.A team player.Proactive. Specific skills Adept in use of Word, Excel and Outlook.The ability to undertake research online.Must be able to communicate effectively via email.Excellent telephone / personal manner.Detail-orientated and meticulous.Excellent time management skills.Ability to multitask and prioritise workload.Positive attitude, reliable and dependable.Comfortable dealing with basic IT issues and working with outside IT engineers on more complex issues. Ability to responsibly handle confidential information.Use of initiative and comfortable working under your own direction. Background Has ideally worked in the role of Office Manager, or similar.Someone who can commit to the role and the development of the company at an exciting time for the business.Someone who is keen to grow and develop their skills with us. And finally, what can our client offer you? The opportunity to join a growing creative business at an exciting time that offers the chance to learn and grow as part of a supportive, friendly team who love what they do. They also offer a range of additional benefits including regular paid-for team lunches and nights out (they love to eat and are a bit obsessive about food!), a personal wellbeing and training allowance, a profit share scheme, mobile phone, company pension, and employee share scheme.

As Project and Office Administrator you will provide support to the project teams and Operations Manager to ensure the smooth running of projects and the office. This is a fantastic opportunity to take on a varied role, and really make it your own.They are looking for someone to work four days a week - Tuesday to Friday - based in their offices in the Shoreditch/Old Street area. Key Responsibilities Support project managers with a wide range of administrative duties including preparing and maintaining action logs as well as project and contract administration tasksUpdate and maintain central project recordsLog and upload project documentation onto relevant project file share systemsSupport the project managers to ensure project appointments are in place, filed and tracked centrally.Prepare and maintain project directories.Assist with client invoicing and updating project cash-flows.Support the Quality and Training ManagersManage electronic and manual filingArrange project team travel, accommodation and catering when required.Ensure the CRM system is kept up to date.Ensure the office environment is always well presented, clean and tidy including management of desk hardware and inventory.Management of office meeting roomsBe first point of contact for clients and visitors to the office, ensuring a bright and warm welcome to all visitors, and offering refreshments for meetings.Order catering for internal and external meetingsManage office consumables, including stationery and kitchen supplies Assist with recruitment and onboarding Assist with eventsProduction of social media content including copywriting and imageryTo assist in the preparation of marketing materials including bids, capability statements, proposals and presentations; using Adobe In Design proficiently when required. Skills and Experience Prior experience in a similar role, ideally within the architecture, design or construction industryKnowledge of InDesign and document management systems would be an advantageStrong organisational skillsAbility to work with people at all levelsExcellent communication, both written and verbal