Admin Assistant

Executive Assistant
London - 5 days a week on site
6 Month contract (scope to extend)
£33,000 per annum PAYE

Are you looking for an opportunity to showcase your administrative skills in a fast-paced and dynamic environment? Our client, a leading organisation in the banking industry, is currently seeking a dedicated and resilient Executive Assistant to join their team. With a commitment to making financial lives better, our client offers a rewarding career with opportunities for growth and development.

Key Role and Daily Tasks

• Provide comprehensive administrative support to multiple teams, ensuring the smooth running of day-to-day operations.
• Utilise in-house templates and systems for the production of research notes and PowerPoint presentations.
• Schedule and coordinate audio/video conference calls using Zoom and Webex.
• Assist with the collation and analysis of data, updating spreadsheets and charts as required.
• Meet production deadlines by formatting publications and presentations before sending them out.
• Liaise with compliance and production teams to ensure research goes through the quality control process.
• Handle ad-hoc projects and client requests in a timely and professional manner.
• Arrange complex domestic and international travel arrangements.
• Manage expenses using the internal expense management system.
• Interact regularly with senior colleagues and external clients, maintaining a high level of professionalism.
• Maintain confidentiality and handle sensitive material with utmost care.
• Provide phone coverage for the team and perform general administrative tasks as needed.

Skills & Qualifications

• Experience with a large firm (banking not essential, but ideally a large organisation)
• Excellent computer skills including Outlook, Word, Excel, and PowerPoint
• The ability to multi-task combined with excellent organisational skills
• Excellent written and oral communication skills
• Proven ability to work with staff and clients
• Strong planning/organisational and interpersonal skills
• Individual motivation to excel in a demanding environment
• Accuracy and attention to detail
• Proactive style and ability to prioritise, pre-empt, and multitask with the ability to work independently and as a team player
• Capability to work efficiently in a fast-paced environment
• Mature, calm, diplomatic, and professional approach at all times and at all levels
• Ability to process new tasks quickly and effectively
• Ability to maintain confidentiality at all times

If you have a proactive nature, excellent organisational skills, and a passion for delivering exceptional administrative support, then this is the opportunity for you! Apply now and take your career to the next level.

Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.