Facilities Manager

Ideas | People | Trust

We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world.

We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high-growth businesses that fuel the economy - and directly advise the owners and management teams that lead them.

We’ll broaden your horizons

Supporting all of our BDO offices, our Property and Facilities team provides everything we need to guarantee our people a safe, efficient, and environmentally-friendly workplace. They ensure that all of our offices use the latest systems and services, enabling seamless collaboration and consistency across our firm. They play a key role in helping us to evolve – in terms of hardware and infrastructure – and they have a uniquely tangible effect on the offices they work with. As part of this forward-thinking and collaborative team, you’ll travel to our offices across the UK to make sure BDO is a brilliant place to work - for your colleagues and for you.

We’ll help you succeed

Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships.

You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with.

This is an opportunity for a talented, high performing and ambitious manager to join the Property & Facilities Management Team reporting to the Property and Facilities Director. This comes at an exciting time as we move towards improving client centricity, operational excellence and quality management. You will lead Facilities Management of Regional Hubs across the United Kingdom and will be responsible for the smooth delivery of core facilities to the firm, overseeing all local Facilities Management contracts and provide direction to Nominated Operations contacts across all Hubs, implementing standards and best practices. You'll also:

• Work alongside the SBU Lead Partners and Business Support leadership to support nominated Operations contacts with day-to-day issues, supporting partners, employees and visitors within Regional Hubs.
• Ensure that all BDO hubs are compliant with Health & Safety (H & S), Environmental and Fire regulations and visit all Regional Hubs to conduct H&S audits to ensure compliance with H & S Regulations on an agreed schedule.
• Work with the Sustainability and Compliance Senior Manager to ensure H & S and Environmental compliance including liaison with other departments where necessary across the regional hubs.
• Assist with the day-to-day implementation of the firms Legionella Management system, ensuring compliance with current regulations and the firms policy.
• Ensure all nominated Legionella Management appointees complete annual awareness training.
• Ensure that nominated Operations contacts are complying with regulations related to Environmental and Health & Safety policies and that the firms reporting systems are updated.
• Ensure that First Aider, H & S Representative and DSE Assessor certifications are in date and that relevant training has been completed.
• Advise departments on completing Risk Assessments for events and client site working.
• Ensure nominated Operations contacts report accidents, incidents and near misses and escalate as required, including RIDDOR notification.
• Ensure all cleaning, maintenance is carried out for all Hubs working with the local nominated Operations contacts, outsourced contractors and consultants.
• Work with procurement for robust Contract management of Facilities Supply chain
• Assist Operations Managers with H&S requirements of works ongoing in BDO demise (Permits, RAMS etc)
• Create & maintain relationships with landlords to ensure Facilities are compliant and fully operational.
• Provide facilities support to the Regional Hubs Business Continuity Plans.
• Work with the Sustainability & Compliance Manager to ensure that all Hubs submit required data to support the BDO commitment to Net Zero and emissions reporting.
• Work with the ESG and CSR teams on the implementation of any environmental and social initiatives set by BDO.
• Ensure that the operation of the Regional Hubs adheres to the agreed terms of all property leases, as they relate to use of our demise, working with the Property Managers if any changes need to be made to our demise that may require Capital expenditure and changes to the leases and LTA’s.
• Day-to-day manage the Hubs budgets, spend and catalogue, including authorising operational expenditure up to authorised limits in Workday.
• Assist PFM Senior Business Manager and nominated Operations contacts with the preparation of the Property & Facilities annual budgets for the hubs and stay within budget allocations for the fiscal year.
• Ensure adequate physical security is in place to protect the regional Hubs and follow up on any security issues associated with ISO 27001 and the Information Security Team.
• Ensure that where contracts with local security suppliers are in place that they cover any associated risks in a Multi tenanted building; i.e that keyholder contracts are in place, CCTV, fully operational access panels and codes, 24-hour security is in place if the risk requires it.
• Work with the PFM Senior Business Manager to engage with the Procurement and Legal teams to drive best practice across supplier engagement. Ensure local contracts reviewed to confirm compliance with agreed SLA’s and KPI’s.

You’ll be someone with: