Team Assistant - Asset Management

Posted 5 days ago by Australasian Recruitment Company
£24.00 - £26.00 per hour
London , South East England
Temporary, full-time

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Posted by Australasian Recruitment Company
TEAM ASSISTANT – ASSET MANAGEMENT
  
A global investment bank is seeking someone to join the team as a Team Assistant in the Asset Management division for 6 months!
  
TEAM ASSISTANT – ASSET MANAGEMENT ROLE:
  • Managing full diary including scheduling meetings, receiving and accommodating meeting requests, facilitating audio/visual requirements including multiple Zoom IDs, and booking meeting rooms as required
  • Booking flights and accommodation, preparing full trip itineraries, arranging/applying for visas, and submitting pre-trip approvals for travel arrangements
  • Processing travel and expense claims through Concur for expense management
  • Assisting with preparation of presentations and/or other documentation for meetings
  • Providing on-floor support for new joiners and transfers into the division: account setup, desk and locker allocation, corporate directory profile update, reporting line update, provision of office space access
  • Serving as point of contact for visitors including providing office access, registering details, booking conference rooms and catering, and organizing materials
  • Reconciling weekly timesheets and handling time entry adjustments
  • Managing space including maintaining desk and locker allocations, monitoring capacity, and escalating issues as needed, supporting divisional moves
  • Resolving IT issues through helpdesk support
  • Managing contingent worker population including onboarding, extending end dates, and updating assignments
  • Serving as point of contact for ad-hoc queries and escalating as necessary
  • Coordinating with other global divisional admins to ensure seamless support
  • Performing general administrative duties including photocopying, filing, archiving, coordinating couriers, and distributing mail
TEAM ASSISTANT – ASSET MANAGEMENT ESSENTIALS:
  • 2-3 years of experience in financial services industry, preferably in an analytical function
  • 2 – 3 years of experience as an assistant
  • Advanced understanding of Microsoft Office products with focus on Excel and Powerpoint, tools and utilities for business use
  • Willing to work 5 days in office
If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information.
 
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

Reference: 52863584

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